Job Description

We are currently seeking a full-time Accounting Assistant with strong organizational skills and a collaborative spirit to support our accounting department. Key Responsibilities: Generate detailed client invoices from work-in-progress reports for review by project managers Finalize and submit approved invoices, making revisions as needed Prepare mandated reporting for government contracts and public sector projects Create and set up new project records, including assigning project numbers and entering budgets into accounting software Maintain vendor records, request W-9 forms, and ensure proper documentation for timely payments Research and respond to vendor inquiries regarding accounts payable Review employee timesheets, expense reports, and mileage logs with accuracy Train as backup support for payroll processing Assist with general office duties such as answering phones, distributing mail, and maintaining office supply inventory Required Skills & Qualifications: Strong understanding of general accounting principles Excellent organizational, communication, and mathematical skills Positive, proactive attitude with the ability to multitask and prioritize in a fast-paced environment Attention to detail and a commitment to meeting deadlines Proficient in Microsoft Office (especially Excel), Adobe Acrobat, and Outlook Quick learner with the ability to adapt to new systems and procedures Comfortable learning specialized software (experience with Ajera is a plus) Education & Experience: High school diploma or equivalent required; associate or bachelor’s degree in Accounting or related field preferred Minimum 1 year of relevant accounting or bookkeeping experience Familiarity with the engineering, construction, or public sector industries is a plus

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