Job Description
Job Description
Administrative AssistantDepartment: Child Development, Literacy, and Special Education - 260200
Minimum QualificationsGraduation from high school and one year of related office experience; or an equivalent combination of education and experience.
Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential functions per ADA. Examples of competencies are typical of the majority of positions, but may not be applicable to all positions.
Diplomas or degrees must be received from appropriately accredited institutions.
License/Certification RequiredEssential Job FunctionsThe Department of Child Development, Literacy, and Special Education is one of five departments in the Reich College of Education, offering innovative programs that focus on all facets of child development, reading, writing, language arts, and specific areas of special education.
The
Administrative Support Specialist serves as support for the chair, faculty and other staff within this department. This role is responsible for performing a wide variety of administrative, procedural, and operational duties pertaining to the programs, financial, management, and personnel workings of the department.
In collaboration with the department chair, this position:
- Allocates resources.
- Plans spending and oversees budgets and contracts to ensure the financial stability of the department budget.
- Plans, monitors, and reconciles financial information, budgets, grants, fund expenditures, travel requests and reimbursements, and departmental purchasing.
- Organizes, assimilates, and analyzes data, conducts departmental audits of faculty tracking, faculty searches, records management, maintains and archives personnel files, office management, and other faculty services.
- Maintains knowledge of institutional policies, procedures, and programs within the department.
- Prepares adjunct requests.
- Responds to repair/maintenance issues (places work orders) and attends to other duties as needed.
Knowledge, Skills, & Abilities Required for this Position - Records management skills; maintain departmental, state, foundation and grant budgets with accuracy and detail;
- Word processing skills;
- Excellent grammar, spelling, and written and oral communication skills;
- Strong working knowledge of computer applications, including MS Office, Excel, and Google Suite.
- Highly organized, detail-oriented, able to take initiative, thorough, reliable, and able to handle multiple tasks in a high-volume department.
Preferred Qualifications - Two year degree or higher (bachelor's degree preferred);
- Experience in an academic environment with particular expertise in maintaining budgets/accounting;
- Thorough knowledge of standard office practices and procedures;
- Experience in Banner, Banner Finance, Chrome River, CBAS, and FLAC.
Work Schedule/Hours: Mon.-Fri., 8:00 am-5:00 pm
Anticipated Hiring Range: $43,542-$46,643
Closing Date: 6/15/2025
To apply, visit https://appstate.peopleadmin.com/postings/51196Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.
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Job Tags
Full time,