Job Description

Job Title: Office & Soft Services - Receptionist

Work Location:18575 Jamboree Road, Suite 600, Irvine, CA, 92612
Hours: 8:30 am - 5:30 pm M-F | 40 hours
Assignment Duration: 5 months+ Extension
Possible for extension? Yes



Overview of Work Environment/Client Nuances/Team Overview:

• The resource will be responsible for a range of front office and administrative support tasks to ensure smooth daily operations and a welcoming office environment.

Resource's typical working day:

• Reservation Coordination
• Managing meeting room bookings and ensuring availability for scheduled appointments
• Coordinating reservations for internal and external guests as needed

Office Amenities & Setup

• Ensuring meeting rooms are properly set up with required amenities
• Monitoring and restocking pantry snacks and supplies
• Assisting with general office maintenance and cleanliness

Visitor Management

• Handling visitor check-ins and ensuring proper registration
• Providing assistance to guests and directing them to appropriate contacts

Catering Support

• Coordinating with catering services and guiding them on where to set up within the office
• Assisting with food deliveries and ensuring proper placement

Mail and Package Handling

• Receiving, tracking, and distributing incoming packages
• Managing outbound mail and courier requests

Reception Duties:

• Answering and directing phone calls
• Responding to general inquiries from clients and employees
• Supporting administrative tasks such as filing, scheduling, and documentation

Facility Support

• Loading and unloading the dishwasher
• Cleaning and organizing common areas
• Assisting with maintenance requests and coordinating with building services

Employee & Client Assistance

• Providing support for employee or client needs related to office logistics
• Ensuring a professional and helpful front desk presence

Must-Have Skills:

• Strong communication skills
• Excellent organizational abilities
• Comfortable working with new technologies
• Flexible in handling various tasks and situations
• Adaptable to changing environments and priorities

Nice-to-Have Skills:

• Willingness to learn and explore new technologies
• Basic understanding of digital tools or platforms

Years of Experience: At least 2 years or more in a receptionist or front desk role.



Education: High School Diploma or GED equivalent



Software Skills:

• Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Experienced in Outlook for email and inbox management
• Skilled in calendar scheduling and coordination

Interview Process: 1st virtual interview and/or 2nd onsite interview



Summary:

• As a CBRE Receptionist, you will provide administrative tasks to a department or office.
• This includes greeting and assisting visitors, answering calls, setting up and maintaining meeting rooms, some housekeeping tasks and other duties.

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Job Tags

Work at office, Flexible hours,

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