Job Description

United Food and Commercial Workers

U.S. Payroll Staff Accountant
Accounting Department

Based in Washington DC,
near Metro (on-site )

Organization:
United Food and Commercial Workers International Union (UFCW) is North America’s neighborhood union; standing together to improve the lives and livelihoods of workers, families and communities. Our members work primarily in the retail food, meatpacking, poultry, food processing and manufacturing and retail store industries.

Location:
Washington DC, near Metro (on-site)

Position Description: 
The U.S. Payroll Staff Accountant processes U.S. payroll and prepares financial reports by applying accounting principles within the Accounting Department. They manage various payroll functions, ensuring compliance with both U.S. and Canadian payroll regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

The Payroll Staff Accountant is responsible for managing all U.S. payroll functions. Key responsibilities include:

• Payroll Processing:
  • Process biweekly U.S. payrolls and prepare checks for distribution.
  • Prepare payroll entries, process related payroll tax, benefit, and deduction forwarding and reporting.
  • Process off-cycle payroll checks and wire transfers.
  • Handle payroll inquiries, analysis, and necessary correspondence.
  • Maintain payroll files and store records as needed.
  • Prepare biweekly payroll entries for U.S. payroll.
• Compliance and Reporting:
  • Maintain current knowledge of U.S. and Canadian payroll rules and regulations.
  • Prepare various payroll-related reports.
  • Prepare annual earnings statements and tax forms for distribution, including reconciliation to the general ledger.
  • Prepare U.S. salary verifications.
  • Process monthly and annual U.S. workers compensation returns.
  • Prepare various tax returns and reports.
• Reconciliation:
  • Reconcile payroll deduction accounts.
  • Prepare monthly U.S. payroll account bank reconciliations.
  • Reconcile U.S. payroll clearing accounts.
  • Assist with the reconciliation of Schedules 11 and 12 of the LM2 report for payroll-related accounts.
• Backup and Support:
  • Backup the processing of Canadian biweekly payrolls and monthly annuitant payrolls.
• Special Projects:
  • Prepare annual automobile schedules for U.S., including answering questions and processing adjustments.
  • Assist with special projects and reports as needed.
• Confidentiality:
  • Maintain confidentiality of UFCW records and financial information.
• Additional Duties:
  • Supplement the listed duties as required.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Education and/or Experience

• A bachelor’s degree in business administration with at least one year of relevant experience, a related associate’s degree with at least two years of relevant experience, or a minimum of three years of relevant experience with no degree. Payroll experience is preferred.

Computer/Software Skills

• Strong spreadsheet experience is required Familiarity with ADP and UKG payroll software is preferred. Familiarity with Solomon and SAGE Intacct accounting software is preferred.

Communication Skills

• Effective and efficient oral and written communication skills.

Other Knowledge/Skills/Abilities Required

• Ability to quickly comprehend Canadian and U.S. federal, state, and provincial payroll tax law to ensure compliance with various regulations.
• Ability to accurately process payroll and related filings in a fast-paced, deadline-oriented and confidential environment.
• Strong quantitative skills are required; ability to perform complex account reconciliations.
• Strong organizational skills and attention to detail are a must.
• Ability to work independently and as part of a team.
• Must be able to maintain strict confidentiality of sensitive UFCW records and financial information.

Working Conditions
The work is performed in a normal office environment. The noise level in the work environment is usually moderate. The work atmosphere is fast-paced and deadline-oriented.

Physical Demands
The position involves, but is not limited to, written and oral communications skills, use of computer keyboard, close vision, sitting for long periods, stooping, bending, and reaching.

This is an exempt position under the Fair Labor Standards Act (FLSA).

Reasonable accommodation will be provided pursuant to state and federal laws.

COMPENSATION
Salary Range: $59,585 - $74,632.

The UFCW provides a very generous benefits package, including:

• Comprehensive health insurance coverage.
• Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
• Retirement Savings Account.
• 401(k) plan with employer matching.
• Pension plan.
• Dependent care reimbursement account program.
• Health care reimbursement account program.
• Transportation program benefits.
• Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
• Prepaid Legal Plan (for DC/MD/VA only).

Duration: 
This is a full-time position; posting closes when position is filled.     

Vaccination Requirement: The UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any request or questions may be submitted to hrcovid@ufcw.org .

To Apply:
Submit cover letter, résumé to: humanresources@ufcw.org

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer.
Woman and people of color are encouraged to apply. Reasonable accommodation will be provided pursuant to the state and federal laws.

WHEN APPLYING: Be sure to indicate that you saw this information at .

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